Privacy Policy

This Privacy Policy describes how Radyfy Technologies Pvt. Ltd. ("we", "our", or "us") collects, uses, stores, and shares information about you when you use the RadyfyHR mobile application ("App") and related services. By downloading, installing, or using RadyfyHR, you agree to the terms described in this Privacy Policy. If you do not agree, please do not use the App. This policy applies to all users of RadyfyHR, including employees, HR administrators, and managers who access the App on behalf of their organisation.

We use the information we collect for the following purposes: • Providing the App's core HR features: leave management, attendance, payroll, performance reviews, and employee onboarding • Sending notifications related to approvals, reminders, announcements, and HR updates • Enabling your organisation's HR administrators to manage employee records and workflows • Improving the App's performance, features, and user experience • Ensuring the security and integrity of the platform • Complying with applicable legal and regulatory obligations • Resolving disputes and enforcing our terms of service We do not use your personal information for advertising purposes or sell it to third parties.

We do not sell, rent, or trade your personal information. We may share your data only in the following circumstances: • With your employer: Your HR administrators and authorised managers within your organisation have access to your data as part of the HRMS functionality. • With service providers: We engage trusted third-party vendors for cloud hosting, data storage, push notifications, and analytics. These vendors are contractually bound to protect your data and may not use it for any other purpose. • For legal compliance: We may disclose data if required by applicable law, court order, or government authority. • Business transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction, with appropriate notice to you. • With your consent: We may share your information for any other purpose with your explicit consent.

Your data is stored on secure cloud servers located in India. We implement industry-standard security measures including encryption at rest and in transit, access controls, and regular security audits. We retain your personal data for as long as your account is active or as needed to provide our services. Upon termination of your account or your organisation's subscription, data is retained for a period of 90 days before permanent deletion, unless a longer retention period is required by law. You or your HR administrator may request deletion of specific records in accordance with applicable law.

RadyfyHR may request the following device permissions: • Camera: To allow profile photo capture and document scanning. • Storage/Files: To upload and download HR documents and payslips. • Location: To record GPS coordinates for attendance check-in (only when you initiate a check-in). This is optional and can be disabled. • Notifications: To send you leave approval alerts, announcements, and HR reminders. • Biometrics (fingerprint/face): To allow secure app login. Biometric data never leaves your device. You can manage or revoke these permissions at any time through your device settings.

Subject to applicable law, you have the following rights regarding your personal data: • Access: You may request a copy of the personal data we hold about you. • Correction: You may request correction of inaccurate or incomplete data. • Deletion: You may request deletion of your personal data, subject to legal obligations and your employer's data retention policies. • Portability: You may request your data in a structured, machine-readable format. • Objection: You may object to certain types of processing of your data. To exercise any of these rights, please contact your HR administrator or reach us directly at info@radyfy.com. We will respond within 30 days.

RadyfyHR is intended for use by working professionals and is not directed at individuals under the age of 18. We do not knowingly collect personal data from anyone under 18. If we become aware that we have inadvertently collected data from a minor, we will delete it promptly.

The App may contain links to third-party websites or integrate with third-party services (such as payroll processors or attendance hardware). This Privacy Policy does not apply to those services. We encourage you to review the privacy policies of any third-party services you access through the App.

We take the security of your data seriously and implement appropriate technical and organisational measures, including: • TLS/SSL encryption for all data transmitted between the App and our servers • AES-256 encryption for sensitive data at rest • Role-based access controls to limit who can view or modify data • Regular security assessments and vulnerability testing • Multi-factor authentication for administrator accounts No system is completely secure. If you believe your account has been compromised, please contact us immediately at info@radyfy.com.

We may update this Privacy Policy from time to time. When we make material changes, we will notify you through the App or by email, and update the "Last Updated" date at the top of this page. Your continued use of the App after any changes constitutes your acceptance of the revised policy.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: Company: Radyfy Technologies Pvt. Ltd. Email: info@radyfy.com Address: 120, Ithum Tower, Sector 62, Noida, Uttar Pradesh, India We are committed to resolving any privacy concerns and will respond to your inquiry within 30 days.